Royal Holloway & Runnymede Consultative Group meeting minutes and reports

27/03/2019

Royal Holloway & Runnymede Consultative Group Meeting

MINUTES

Tuesday 26 February 2019

Principal's Meeting Room

PRESENT:

Royal Holloway: Dr David Ashton (CHAIR / Deputy Principal (Operations); Mike Berry (Director of Estates), Marie Ennis (Director of Marketing and Communications), Helen Groenendaal (Head of Student Advisory & Wellbeing, Academic Services), Sarah Ixer-Pitfield (Head of Public Relations and Media)

Royal Holloway Students’ Union: Dr Tom Flynn (Chief Executive Officer)

Runnymede Borough Councillors: Cllr Nigel King (Englefield Green West)

Residents’ Associations:  Leah Robson (ERA), Christine Welsh EGVRA)

Chamber of Commerce: Mark Adams, (Chairman)

Surrey Police: Inspector Nick Pinkerton, PC Helen Gladstone-Lindsell

Runnymede Borough Council: Aileen Baker (Environmental Health Officer)   

Mayor's Office: Deputy Mayor Cllr Parshotam Sohi                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

APOLOGIES:

Cllr Dolsie Clarke (Mayor of Runnymede)

Cllr Japneet Sohi (Englefield Green East)

Cllr Alan Alderson (Egham Town)

Jim Pearcey (ERA)

Isabel Mullens (ERA)

SU sabbaticals

No other apologies received but representatives from the following wards were invited to attend: Egham Town, Englefield Green East and Englefield Green West.

1. Welcome & introductions

The group gave their appreciation for Jim Pearcey as he steps down as Chair of ERA after 21 years. It was noted that Chris Fisher is the new Chair of ERA and will represent ERA at the meetings going forward.

 

2. Minutes and actions from previous meeting (6.11.18)

It was AGREED that the minutes of the last meeting on 6 November, 2018 were a true and accurate record and that the actions had been completed.

3. Updates on areas of mutual interest:

  • RBC:

Cllr Nigel King provided an update.

It was noted that the Danehurst development on Harvest Road in Englefield Green is not associated with Royal Holloway.

Actions:

  1. Cllr Nigel King to contact Helen Groenendaal at Royal Holloway with further information on the town’s twinning relationship.
  2. Cllr Nigel King to follow up with Cllr Nick Prescot and provide a written update the group on the progress of the CPZ.

 

  • Egham Chamber of Commerce:

Mark Adams provided an update on events organised by the Chamber of Commerce.

Action: Royal Holloway to promote the annual Egham Pancake Race to students.

  • EGVRA:

Christine Welsh noted that the new gate on the A30 had helped to diminish the risk from pedestrians crossing the A30.

Details of the Village Fair in June were confirmed and that Royal Holloway is providing sponsorship to support the event.

The potential for residents’ associations to attend Royal Holloway Council meetings was discussed. The Chair confirmed these are internal governance meetings, the membership of which is managed through approval by the Privy Council. The decision making body for the university is its Executive Team, members of which attend this meeting.  As such, the most effective forum to discuss items of mutual concern is this meeting, the termly Royal Holloway & Runnymede Consultative Group meeting.

Action: Marie Ennis, Royal Holloway, to circulate  a paragraph outlining the university’s view of the purpose of the Royal Holloway & Runnymede Consultative Group meeting for discussion at the next meeting.

  • ERA:

Leah Robson updated on the Heathrow runway consultation and the Egham cinema development.

Transient noise issues were discussed surrounding the university’s back gate. It was noted that Royal Holloway continues to monitor the patrols and welcomes the feedback from local residents as this has helped to direct the patrols.

Aileen Baker raised concerns about how local residents are reporting noise issues and has supplied the group with a noise action leaflet.

Actions:

  1. Cllr Nigel King to share the link to the Egham cinema development with the group when the planning application goes live
  2. Royal Holloway to share the link with students and staff
  3. Leah Robson to contact Phil Simcock (Royal Holloway) about the Great British Spring Clean on 23 March
  4. Leah Robson to reconfirm to local residents how they should report local noise issues in line with the Noise Nuisance Leaflet supplied by Aileen Baker.
  5. In accordance with GDPR regulations, Royal Holloway to email Leah Robson to ask her if she would like to be added to Community Matters distribution in order for her to receive this.  LR can then share with her own distribution list who can then contact Royal Holloway on community@royalholloway.ac.uk and request to be added to the distribution list.
  • RBC Environmental Health:

Aileen Baker referenced 15 noise complaints since the last meeting and confirmed that transient noise in the community and disruptions caused by individual properties were separate issues.

Aileen reiterated the need to report noise issues through the official channels as per the noise action leaflet.

  • Surrey Police:

A report is provided in appendix A.

Action: Inspector Nick Pinkerton and PC Helen Gladstone-Lindsell to contact Tom Flynn around reaching LGBT+ students to encourage them to report crime.

 

  • Royal Holloway Estates:

Refurbishment of Bedford Library and McCrea Building is underway

Embarking upon a public consultation for the Enterprise Centre (12 March) which will be located on campus. This is being held prior to the development and submission of a formal planning application.

Bulbs have been planted in the university grounds to enhance its appearance

Projects in development include opening the Piggery Gate junction and enhancing car park 14.A feasibility study will be carried out to explore adding additional levels to car park 14 (off Harvest Road).

Mike Berry confirmed that no decision had been taken on re-building the Handa Noh Theatre and the car park by the sports field will remain passive, to be primarily used as capacity for contractors.

  • Student wellbeing:

A report is provided in appendix B.

  • Volunteering:

A report is provided in appendix C.

  • Students’ Union:

Confirmation that the Summer Ball will take place on 7 June.

  • Community Meetings:

Royal Holloway will replace its attendance at councillor surgeries in Englefield Green and its hosting of a meeting in Egham town centre with a termly drop-in session for local residents.

Drop-in sessions will be held from 5-6pm on campus and will be promoted in the termly community newsletter ‘Community Matters’ and through this meeting.

  1. Proposed date of next meeting: Tuesday 21 May 2019, Principal’s Meeting Room, Royal Holloway.

 

 

Actions

Owner

 

1

Cllr Nigel King to contact Helen Groenendaal at Royal Holloway to with further information on the town’s twinning relationship.

Cllr Nigel King

 

 

2

Cllr Nigel King to follow up with Cllr Nick Prescott and provide a written update the group on the progress of the CPZ.

Cllr Nigel King

 

 

3

Royal Holloway to promote the annual Egham Pancake Race to students.

Marie Ennis

 

 

4

Marie Ennis, Royal Holloway, to circulate  a paragraph outlining the university’s view of the purpose of the Royal Holloway & Runnymede Consultative Group meeting for discussion at the next meeting.

 

Marie Ennis

5

Cllr Nigel King to share the link with the group to the Egham cinema development when the planning application goes live.

 

Royal Holloway to share the link with students and staff.

 

Cllr Nigel King

 

Sarah Ixer-Pitfield and Tom Flynn

6

Leah Robson to contact Phil Simcock (Royal Holloway) about the Great British Spring Clean on 23 March.

 

Leah Robson

7

Leah Robson to reconfirm to local residents how they should report local noise issues in line with the Noise Nuisance Leaflet supplied by Aileen Baker.

 

Leah Robson

8

In accordance with GDPR regulations, Royal Holloway to email Leah Robson to ask her if she would like to be added to Community Matters distribution in order for her to receive this.  Leah can then share with her own distribution list who can then contact Royal Holloway on community@royalholloway.ac.uk and request to be added to the distribution list.

 

Sarah Ixer-Pitfield

 

Leah Robson

9

Inspector Nick Pinkerton and PC Helen Gladstone-Lindsell to contact Tom Flynn around reaching LGBT+ students to encourage them to report crime.

Inspector Nick Pinkerton

PC Helen Gladstone-Lindsell

 

 

Appendix A
Royal Holloway & Runnymede Consultative Group
26 February 2019


Introduction:
This report covers incidents and initiatives which have occurred since the last meeting on Tuesday 6th November 2018.
1. Local ASB and crime situation (to 12/02/2019):
Crime
Runnymede has the lowest total of Total Notifiable Offences (TNO) for the three Northern Boroughs, and accounts for 29% of the reported crime for the Division.
Total Notifiable Offences (TNO)
• FYTD Egham 416 offences (down 75 for the same period last year) – 15% reduction.
• FYTD Englefield Green 441 offences (down 76 for the same period last year) – 15% reduction.
Residential Burglary has seen a significant decline after concerted effort. For the financial year to date until the end of January 2019, the situation is that there has been a 55% reduction in Residential Burglary offences (-271 burglaries). Overall, for Northern Division there has been a 32% reduction.
The number of violence offences is broadly stable with 32 more offences being reported which equates to +1%. Of this only 5 offences are Violence with Injury categories. Other significant decreases in offending in Runnymede are Theft (down 91 offences/-8%) and Criminal Damage (down 45 offences/-6.3%)
Vehicle crime, and in particular thefts from tradesmen’s vans has shown a worrying increase. At the end of January 2019, it was up 16% FYTD and affecting Englefield Green, Egham and Chertsey in particular. After nine months of relative stability, there was a noticeable increase in offences in October and November 2018. There are about 40 incidents a month and there is a new patrol and intelligence strategy to deal with this.
We are monitoring Hate Crime with particular regard to any extra offences caused by Brexit. To date, Brexit has caused no apparent increase in Hate Crime. Across Northern Division. In Runnymede there have been 5 more offences; 85% of all reports are Racial and most often reported as abusive comments in arguments.
Anti-Social Behaviour
(ASB is behaviour which "caused or was likely to cause harassment, alarm or distress to one or more persons not of the same household").
For all ASB incidents reported in the period 1st April 2018 to 31st January 2019, Runnymede is sixth of 11 Surrey Boroughs for Anti-Social Behaviour, and the Borough has the lowest levels in Northern Division (FYTD to 31/12/2019). Overall, Anti-Social Behaviour has declined by 6% in the above period.

“Rowdy and Inconsiderate Behaviour” has declined and “Vehicle Nuisance/ Inappropriate Use” are the most reported types of ASB. FYTD to 31/12/2019, total reported Anti-Social Behaviour (ASB) has decreased FYTD by 15%, but “Vehicle Nuisance/ Inappropriate Use” has increased FYTD by 43%,
In terms of absolute figures, Englefield Green has had 28 fewer incidents whilst Egham town has shown the greatest absolute increase of any ward at +15.
Egham Town is 4th at 12% of reports and Englefield Green 6th at 10%. These have not changed from my previous report.
Local Dispersal Order
Waitrose (Egham) Car Park ASB - There have been many reports of ASB in the underground car park for Waitrose and Travel Lodge, Church Road, Egham. Youths are congregating in the stairwells leading to the underground car park which service the Waitrose, Travel Lodge, nearby flats and the town centre shops. There has been various forms of graffiti daubed on the walls of the car park and stairwell, some of which has been offensive. Small fires have been lit in the car park and the stairwell, which could result in endangerment to life as well as permanent structural damage. Evidence of smoking of cannabis and inhalation of Nitrous Oxide has been left in the car park and stairwells. All criminal damages are currently being investigated and SNT are trying to identify the offenders with the use of CCTV images. The SNT has been patrolling the Church Road in the evenings to deter anti-social behaviour by youths and to gather intelligence especially of any unruly youths in the area. For two weekends in January we have had 48 hour Dispersal Orders (S34 ASB Crime & Policing Act 2014), on 11-13th January 2019 and 18-20th January in the area. Details of youths found there have been taken. Their parents have been spoken to and information shared with Runnymede Borough Council. This is evidence, if needed, to support any future PSPO application by Runnymede Borough Council
2. On and near to Campus incidents (to 12/02/2019):
In this period, 44 incidents have been recorded. These include:
Two windows of Founders Dining Room at Royal Holloway University London have been smashed. A quantity of bricks and stonework stolen from an open storage area within a university and there has been attempted break in to the Moore Building at Royal Holloway University.
We continue to work closely with the Wellbeing team reporting concerns for safety and mental health incidents involving students.
Similarly, we are aware of unauthorised persons coming onto campus and attempting to steal or causing Criminal Damage. We have liaised with Security to identify trespassers from CCTV.
There have been 8 reports of violent crime including a stabbing on campus. There have also been 2 assaults on police by the same intoxicated student. There have been 14 reported thefts with laptops and mobiles in libraries being particularly vulnerable. Also the theft of bicycles or bicycle wheels oncampus has continued. There have been 4 drugs reports mainly to do with the possession of cannabis and a disclosure of an alleged sexual assault.
Other matters of interest
North Runnymede will have a change of neighbourhood sergeant as PS Paul McDowell has been promoted to inspector. PS Sarah White, who has been the South Runnymede sergeant and who won the Derek Wilcott Award in 2018 for tackling ASB in central Addlestone will take over. NSO Helen Gladstone-Linsdell and her team will not be changed.
The Police and Crime Commissioner (PCC) proposed rise in council tax for policing in return for 100 extra officers in Surrey has been approved by the county’s Police and Crime Panel. The policing element of a Band D Council Tax bill will increase by £2 a month. Surrey Police plan to double the number of officers in the dedicated neighbourhood teams supporting area policing teams across the county while also investing in specialist officers to tackle serious organised crime gangs and drug dealers in our communities. The PCC has pledged to increase the number of officers and PCSOs in the county by 100 by April 2020.

 



Appendix B

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